Screen Print & Embroidery Shop
Accounts Receivable & Cash Flow.
Reclaim control of your shop cash flow. Automate 5-bracket aging buckets (Current to 90+ days), send consolidated multi-job customer statements, recover 3% credit card processing fees, and dispatch 1-click payment reminders.
No Credit Card Required for Trial • 14-Day Free Trial • Built for Scale
Screen Print & Embroidery Debt Recovery
| Document | Customer | Due Date | Aging Status | Amount Due | |
|---|---|---|---|---|---|
| INV #1042 | East High Athletics | 09/29/2026 | 14d Overdue | $2,450.00 | |
| INV #1011 | Pinecrest Club | 09/11/2026 | 32d Overdue | $3,600.00 | |
| INV #0988 | Apex Crossfit | 08/09/2026 | 65d Overdue | $2,200.00 | |
| INV #1055 | Slasher Basher Merch | 10/24/2026 | Current (0d) | $8,450.00 |
Print & Embroidery
A/R Aging & Collections Ledger.
Eliminate cash flow bottlenecks with automated deposit tracking, transparent 3% credit card fee recovery, multi-job customer statements, and 1-click payment reminders.
1. 5-Bracket A/R Aging Matrix & Dunning Engine
Never guess who owes your shop money. The automated aging engine classifies open invoices into Current (0d), 1–30d, 31–60d, 61–90d, and 90+ day delinquency buckets. Balances compute dynamically as Total − Paid + Refunded.
- 5 interactive aging KPI cards with 1-click drill-down filtering
- Automatic calendar math from net-term invoice due dates
- Audit-ready CSV export with client breakdown and balance details
Screen Print & Embroidery Debt Recovery
| Document | Customer | Due Date | Aging Status | Amount Due | |
|---|---|---|---|---|---|
| INV #1042 | East High Athletics | 09/29/2026 | 14d Overdue | $2,450.00 | |
| INV #1011 | Pinecrest Club | 09/11/2026 | 32d Overdue | $3,600.00 | |
| INV #0988 | Apex Crossfit | 08/09/2026 | 65d Overdue | $2,200.00 | |
| INV #1055 | Slasher Basher Merch | 10/24/2026 | Current (0d) | $8,450.00 |
2. Customer Account Rollups & Consolidated Statements
Corporate clients and booster clubs often run multiple print jobs simultaneously. Switch from Invoices to Customer Rollup mode to view aggregate balances across all open orders and dispatch consolidated account statements with 1 click.
- Groups open receivables by client company with oldest due date visibility
- Consolidated statement modal itemizing all outstanding order tickets
- Embedded Stripe & Square online payment links in customer statement emails
Account Statement Summary
East High Athletics • Multi-Job Consolidation
Total Owed
$4,850.00
Open Jobs
2
Max Overdue
14 Days
Current (0d)
$2,400.00
3. Turnkey 1-Click Email Dunning Notices
Stop manually typing emails to collect outstanding job balances. Trigger pre-formatted email notifications directly from the invoice row, auto-populating job ticket numbers, balances due, and direct online payment links.
- Pre-configured "Payment Reminder / Balance Due" email templates
- Dynamic smart tag injection (Customer Name, Invoice #, Balance Due)
- Direct checkout URLs enabling clients to pay via card or bank ACH instantly
Send Payment Reminder
Automated Dunning Email Dispatch
4. Cash-First 3% Processing Surcharge Recovery
Credit card merchant processing fees erode custom apparel profit margins. Our cash-first checkout automatically calculates and passes through a transparent 3% processing fee when customers pay by credit card, saving print shops thousands each year.
- Eliminates 3% merchant processing deductions across apparel sales
- Offers fee-free ACH / Bank Transfer alongside instant card checkout
- Automatically routes surcharge income to non-taxable general ledger accounts
3% Surcharge Fee Recovery
Cash-First Transparent Checkout
Customers choose between ACH/Bank Transfer (0% surcharge) or Credit Card. Your shop pockets 100% of decorated margins.
5. Soft-Hide Bad Debt & Dispute Archiving
Write off uncollectible bad debt or archive disputed invoices without deleting vital financial audit history. Setting the soft-hide metadata flag excludes the balance from active aging schedules while keeping sales tax reports and ledger records 100% intact.
- Sets hideFromReceivables: true metadata flag without data deletion
- Excludes written-off balances instantly from active shop collections
- Preserves historical job records for CPA tax audits and P&L reporting
Soft-Hide Disputed Debt
Metadata Flag: hideFromReceivables
Remove uncollectible bad debt or disputed charges from active shop receivables schedules without deleting invoice records.
The invoice is hidden from the active collections ledger and aging totals, but remains 100% archived in Sales Tax reports and historical General Ledger books.
Integrated for Better Cash Flow.
How Print Life Accounts Receivable ledger compares to legacy custom shop software.
Printavo locks balance reminders, payment notifications, and custom automated email templates behind high-tier packages.
Print Life lets you draft templates, send invoice links, and trigger custom balance emails natively on our standard flat plan.
YoPrint forces you to refund or void transactions completely to remove outstanding balances from active dashboard grids.
Print Life lets you soft-hide bad debt or disputes from active ledger rows while retaining complete sales records for tax reviews.
Screen Print & Embroidery
Accounts Receivable FAQs.
Answers to common questions regarding credit card fee recovery, aging buckets, customer statements, and QuickBooks reconciliation.