Shop Workflows
Automated.
Put your print shop on autopilot. Auto-convert quotes, dispatch proofs, fire live supplier POs, and update customers without expensive tier upgrades or seat fees.
Automation Command Center
Define your shop SOPs with smart conditional rules.
Artwork & Proof Approvals
Sign-offs & automated stage transitions
All Mockups Approved (Payment Received)
When customer signs off on all art and a payment has already been collected
Procurement Complete (all_items_ordered)
Fires automatically once 100% of garment needs are linked to a PO or pulled from inventory
Built-In Automation Rules For Every Stage.
Take a look at the exact automation cards and custom SOP builders that power modern apparel decoration shops.
1. Conditional System Rules Engine
Define exact shop standard operating procedures with trigger-and-action rules. When a quote is approved, a deposit is received, or a mockup is signed, Print Life automatically shifts Kanban columns, dispatches customer emails, and alerts your shop floor.
- 18+ built-in system triggers spanning Quotes, Mockups, Payments, and Production
- Multi-action chaining: Move Kanban status, send customer email, and notify shop staff simultaneously
- Toggle rules on and off with one click directly inside the Command Center
Quote Approved
When customer accepts price/terms
2. Custom One-Click SOP Buttons
Empower your press operators and customer reps with custom workflow buttons right on the project work order footer. Create buttons like "Send to Press", "Request Re-Shoot", or "Reorder Misprint" that trigger chained status moves and shop alerts.
- Define custom button labels and status visibility rules
- Execute multi-step transitions with a single click
- Assign automated customer emails or shop operator alerts per button
Workflow Buttons
Manual actions for your builder footer
3. Automated Procurement & Inventory Check-In
Never guess if blanks have arrived at the shop. When 100% of a job's garment requirements are linked to a Purchase Order or allocated from inventory, Print Life automatically transitions the job to "Awaiting Delivery" and prepares the receiving dock.
- all_items_ordered trigger automatically syncs live vendor PO tracking numbers
- all_items_received trigger automatically alerts press operators that blanks are in-house
- PromoStandards integration directly pulls live stock counts from SanMar and S&S
Procurement Complete
Fires once 100% of blanks are linked to a PO or pulled from inventory
Awaiting Delivery
Dock Receiving Kanban
Receiving Team Alert
SanMar PO Auto-Linked
4. Artwork Sign-Off & Revision Loops
End email chaos forever. When clients approve artwork on their interactive proof portal, the job automatically shifts to Screen Prep. If they request a revision, customer feedback is logged and the job is automatically routed to your Art Department queue.
- mockup_change_request trigger flags revision notes directly for graphic artists
- all_mockups_approved trigger automatically moves jobs and fires deposit payment links
- Timestamped digital sign-offs recorded directly onto the project ticket
Mockup Change Requested
When customer requests artwork revisions via proof portal
Revision Queue
Art Department Board
Graphic Artist Alert
Customer Notes Attached
5. Stores & DTF Gang Sheet Pipelines
Connect inbound e-commerce and gang sheet submissions directly to your shop floor. When a retail store batch is finalized or a client submits a custom DTF gang sheet, Print Life automatically creates master work orders and routes files to RIP stations.
- store_batch_finalized trigger aggregates retail orders into master production invoices
- gang_sheet_submission trigger auto-nests files and alerts DTF printer operators
- Scan-to-verify bin wall sorting routes items to eliminate packing mistakes
Batch Created (Store Finalized)
Aggregates pending retail store orders into master shop invoice
Batch Production Ready
Master Order Kanban
Bin Wall Sort Ready
Fulfillment Team Alert
Stop Paying Premium Penalties for Automations.
Why pay $300+/mo or per-user seat fees just to automate basic status changes? Print Life gives you enterprise automation built-in from day one.
| Automation Feature | Print Life | Printavo | YoPrint / Others |
|---|---|---|---|
Included in Base Plan ($49/mo) | |||
Quote-to-Invoice Auto-Conversion | |||
Automated Customer Proof Portals | |||
Live Supplier Stock & Auto-PO Generation | |||
Auto-Nesting DTF Gang Sheet Layouts | |||
Cash-First Surcharging Automation | |||
Unlimited Users with Zero Seat Fees |
Automation FAQs.
Common questions about shop floor triggers, customer notifications, and supplier integrations.
Ready to automate
your print shop?
Try Print Life free for 30 days and discover how simple, profitable, and automated apparel decoration management can be.