Print Shop Workflow Automations
Engineered For Production.
Put your custom apparel shop on autopilot. 18 dedicated event triggers across 5 stages autonomously shift Kanban cards, dispatch customer emails, link wholesale POs, and trigger staff alerts.
No Credit Card Required for Trial • 14-Day Free Trial • Built for Scale
Automation Command Center
Define your shop SOPs with smart conditional rules.
Artwork & Proof Approvals
Sign-offs & automated stage transitions
All Mockups Approved (Payment Received)
When customer signs off on all art and a payment has already been collected
Procurement Complete (all_items_ordered)
Fires automatically once 100% of garment needs are linked to a PO or pulled from inventory
Print Shop Automations
Engineered For Every Stage.
Eliminate repetitive administrative tasks with 18 dedicated event triggers and custom SOP buttons across your quoting, proofing, purchasing, and printing pipelines.
18 Dedicated Triggers Across 5 Lifecycle Stages
Define exact shop standard operating procedures with trigger-and-action rules. Spanning Quoting & Sales (Stage 1), Artwork & Proofing (Stage 2), Payments & Deposits (Stage 3), Purchasing & Production (Stage 4), and E-Commerce & Inbound (Stage 5), Print Life automatically moves Kanban columns, dispatches customer emails, and alerts your shop crew.
- 18 built-in event triggers responding to staff and customer portal actions
- Simultaneous multi-action execution: Move job card + email customer + notify crew
- Audit-trailed execution timestamps logged on every job activity timeline
Quote Approved
When customer accepts price/terms
Custom 1-Click SOP Workflow Buttons
Empower your press operators, graphic designers, and front office reps with custom workflow buttons right in the Quote Builder header. Create buttons like "Send to Screen Room", "Request Re-Shoot", or "Reorder Misprint" that only appear when a job enters a specific status.
- Define custom button labels and status-gated visibility rules
- Execute multi-step column jumps and team alerts with a single click
- Attach automated customer emails or darkroom prep notifications per button
Workflow Buttons
Manual actions for your builder footer
Automated Procurement & Receiving Dock Hand-Offs
Never guess if blanks have arrived at the shop. When 100% of a job's garment requirements are linked to a Purchase Order or pulled from inventory, the all_items_ordered trigger automatically shifts the job to "Awaiting Delivery". Once all distributor boxes are checked in, the order advances directly to press staging.
- all_items_ordered trigger automatically links live vendor PO tracking numbers
- all_items_received trigger alerts press operators that blanks are in-house
- Seamlessly integrated with SanMar, S&S Activewear, and AlphaBroder catalogs
Procurement Complete
Fires once 100% of blanks are linked to a PO or pulled from inventory
Awaiting Delivery
Dock Receiving Kanban
Receiving Team Alert
SanMar PO Auto-Linked
Bidirectional Proof Approval & Revision Routing
End email chaos forever. When clients approve artwork on their interactive proof portal, the job automatically advances to Screen Prep or Darkroom. If they request a revision, customer feedback is logged in the job activity timeline and the card is routed to your Art Department queue.
- mockup_change_request trigger flags revision notes directly for graphic artists
- all_mockups_approved trigger automatically moves jobs and fires deposit payment links
- Protects against premature proof dispatch while artwork mockups are still in draft
Mockup Change Requested
When customer requests artwork revisions via proof portal
Revision Queue
Art Department Board
Graphic Artist Alert
Customer Notes Attached
Online Merch Stores & DTF Gang Sheet Pipelines
Connect inbound e-commerce and gang sheet submissions directly to your shop floor. When a retail merch store campaign closes, Print Life aggregates orders into a master production invoice. When DTF gang sheets arrive, files are auto-routed directly to RIP stations.
- store_batch_finalized trigger aggregates retail orders into master production invoices
- gang_sheet_submission trigger auto-routes 300 DPI layouts to printer hot folders
- Fulfillment dryer offload sorting station routes items into destination cubbies
Batch Created (Store Finalized)
Aggregates pending retail store orders into master shop invoice
Batch Production Ready
Master Order Kanban
Bin Wall Sort Ready
Fulfillment Team Alert
Stop Paying Premium Penalties for Automations.
Why pay $300+/mo or per-user seat fees just to automate basic status changes? Print Life gives you enterprise automation built-in from day one.
| Automation Feature | Print Life | Printavo | YoPrint / Others |
|---|---|---|---|
Included in Base Plan ($49/mo) | |||
18 Triggers Across 5 Lifecycle Stages | |||
Simultaneous Multi-Action Chaining | |||
Custom 1-Click SOP Header Buttons | |||
Automated PO Linking & Tracking Sync | |||
Dual Operating Models (Deposit vs Proof First) | |||
Unlimited Users with Zero Seat Fees |
Print Shop
Workflow Automation FAQs.
Everything you need to know about 18 system triggers, multi-action chaining, custom SOP buttons, and procurement automation.