Print Shop Software Integrations Hub.
Connect your wholesale blank distributors, heat transfer suppliers, accounting ledger, payment gateways, shipping carriers, and shop email inbox inside one operating system—all included for a flat $49/month.
Wholesale Blank Apparel & PromoStandards Suppliers
Stop flipping between distributor browser tabs to check inventory or copy wholesale prices. Search live catalogs inside the Quote Builder, Shop Inventory, Merch Stores, and Public Design Lab—then transmit ascending-size Purchase Orders (XS to 5XL) in a single click.
SanMar
Real-time catalog search, regional warehouse inventory counts across all US depots, custom negotiated contract pricing, and 1-click electronic Purchase Order dispatch.
- Live regional warehouse stock per colorway and size (XS–5XL)
- Pulls your shop’s negotiated SanMar contract pricing via API credentials
- Instant "Exact style # match only" filter for fast PC54, ST350, and DT6000 lookups
- 1-click ascending-size PO transmission directly from /purchase-orders
S&S Activewear
Direct catalog and inventory feed for Bella+Canvas, Gildan, Next Level, Comfort Colors, and Richardson headwear with live depot stock and contract pricing.
- Real-time piece and case pricing synced with your S&S account number
- Multi-depot inventory visibility before you send a customer quote
- Injects live color swatches and high-res product imagery into Quotes & Merch Stores
- Automatic vendor PO splitting when a quote combines SanMar and S&S blanks
AlphaBroder
Full wholesale apparel and promotional catalog integration with real-time warehouse stock, account-specific contract rates, and automated shortage calculations.
- Live inventory and wholesale cost lookup inside Quote Builder and Inventory
- Supports Connected (Contract Rates) and Enabled (Platform Pricing) modes
- Shortage Deficit Map computes (Invoiced Qty - On-Hand Stock = PO Shortage)
- Electronic PO generation sorted in ascending size order (XS -> 5XL)
Otto Cap
Specialized commercial headwear catalog integration for embroidery and patch shops quoting structured, unstructured, 5-panel, and trucker caps.
- Live Otto Cap style numbers, crown profiles, and multi-tone colorways
- Pairs directly with 2D Embroidery Stitch-Count Matrices and Supacolor Headwear transfers
- High-resolution cap imagery ready for the Multi-Angle Mockup Generator
- Consolidated headwear procurement on the Ready to Order tab
100+ PromoStandards Distributors
Connect over 100 wholesale apparel and promotional product suppliers via standardized PromoStandards endpoints, plus unlimited custom local vendor profiles.
- 3 Connection States: Connected (Your Contract Rates), Enabled (Platform Pricing), Not Connected
- Inject catalog items across Quotes, Shop Inventory, Merch Stores, and Public Design Lab
- Create custom Local Vendor profiles with rep contacts and dedicated order dispatch emails
- Blind contractor dispatches with wholesale financial margins masked
Enabled (Platform Pricing)
New shops can search styles, colors, and product photos immediately using built-in platform baseline pricing before even entering distributor API keys.
Connected (Your Contract Rates)
Link your SanMar, S&S Activewear, AlphaBroder, or PromoStandards API credentials in Suppliers to pull your shop's exact negotiated contract pricing and live regional warehouse counts.
Shortage Deficit Mapping
The Ready to Order engine compares required invoice quantities against your physical warehouse bin stock (Invoiced minus Stock equals Shortage) and splits multi-distributor jobs into separate vendor POs automatically.
Supacolor API & Manufacturer Color Books
Quote and order official Supacolor heat transfers via native Machine-to-Machine OAuth2 API, and standardize your darkroom and embroidery floor with built-in ink and thread swatch libraries.
Supacolor Digital Heat Transfers
Official direct API integration for Supacolor across US, UK, AU, and NZ regions—syncing live wholesale transfer curves and dispatching print-ready artwork in 1 click.
- Supports Core (Wearable, Blocker, SupaDTF) & Specialty (Headwear, Softshell, Sub Block, Metallic, Reflective, Glow in the Dark) transfers
- All 7 official sheet formats (1.5×1.5, 2.5×2.5, Cap, 4×4, A5, A4, A3) + SupaGang presets in Gang Sheet Builder
- 1-click PO fulfillment transmits artwork URLs and specs directly to Supacolor production
- Real-time FedEx/UPS/DHL tracking sync, invoice PDF downloads, and card-on-file verification
Wilflex, Rutland, Union & Pantone (PMS)
Pre-loaded manufacturer plastisol ink palettes and Pantone / PMS color selection mapped directly to Screen Printing decorations, print travelers, and the Design Lab.
- Assign exact Wilflex, Rutland, Union, or Pantone (PMS) swatches per screen location
- Color Review summary dialog inspects every ink color across all placements on a job
- Toggle which swatch palettes are visible to buyers inside the Public Design Lab
- Prints exact ink callouts on Tablet Production Sheets and paper travelers
Madeira, Robison-Anton & Isacord
Industry-standard commercial embroidery thread libraries for assigning exact needle/cone numbers and hex swatches to multi-head embroidery jobs.
- Select Madeira Polyneon/Classic, Robison-Anton, or Isacord thread numbers per placement
- Pairs with built-in .DST, .PES, and .EXP machine file reader for exact stitch counts & color stops
- Displays thread cone callouts directly on the shop-floor Production Sheet
- Customer-facing thread palette controls for online uniform and spirit wear portals
QuickBooks Online, Stripe Connect & Square
Collect 50% deposits or full invoice balances online via Stripe and Square with automated 3% card surcharge recovery—and automatically route every invoice, payment, and online store batch into QuickBooks Online by decoration department.
QuickBooks Online
Automatic real-time synchronization of invoices, customer records, multi-stage payments, and online merch store batches into QuickBooks Online.
- Granular Chart of Accounts routing by method (Screen Printing, Embroidery, DTF, Laser, Flat Stock, Blanks, Stores, Shipping, Rush Fees, Surcharges)
- Auto-syncs on first deposit, credit terms, balance payments, and store batch finalization
- Maps structured BillAddr & ShipAddr for QuickBooks Automated Sales Tax (AST) + 1-click TaxCode import
- Plus a complete built-in Accounting Ledger (P&L, Chart of Accounts, Journal Entries) if you don’t use QBO
Stripe Connect
Accept credit cards, debit cards, Apple Pay, and Google Pay on public quotes, A/R statements, Value Offers, and 0%-commission online merch stores.
- Configurable 50% Deposit or 100% Pay-in-Full checkout option on quotes and invoices
- Cash-First Surcharge Recovery automatically offsets credit card processing fees (e.g. 3%)
- Zero software platform commissions (0% cut) on online merch stores and quotes
- Integrated full or partial card refund engine with automated buyer email receipts
Square Payments
Connect your existing Square merchant account to process online invoice deposits, balance payments, and team store checkouts with automated status triggers.
- Supports 50% deposit collection, full invoice payments, and split multi-payer billing
- Automatically fires first_payment and additional_payment workflow automations on checkout
- Optional per-store and per-quote card processing surcharge recovery
- Direct full and partial order refunds from the Retail Order Roster
EasyPost & ShipStation Label Printing
EasyPost and ShipStation let you compare live UPS, FedEx, and USPS shipping rates and print 4×6 carrier shipping labels directly from within the software—both on custom quotes/invoices and inside the Merch Store Packing Station.
EasyPost
Print UPS, FedEx, and USPS shipping labels directly from within the software and compare live real-time carrier rates while building a quote.
- Generate and print 4×6 thermal shipping labels directly inside Quotes and Invoices
- Compare live UPS, FedEx, and USPS carrier rates before sending an estimate
- Automatically attaches tracking numbers to the invoice and emails the customer
- Supports multi-package shipments with saved shop box dimension presets
ShipStation
Connect your ShipStation account to pull live carrier shipping rates and print shipping labels directly from work orders and online merch store batches.
- Print carrier labels directly inside the Quote Builder and Merch Store Packing Station
- Address verification and live rate comparison across USPS, UPS, and FedEx
- Clears physical fulfillment cubbies automatically as store orders are packed and labeled
- Syncs tracking numbers and fulfillment status back to the customer portal
Unified Print Station & Box Estimator
Estimate how many boxes an order needs before it comes off the dryer and print every shipping label, 4×6 Box ID sticker, and packing slip from one screen.
- Reusable Shop Box Size Presets with separate T-Shirts/Light and Hoodies/Fleece piece capacities
- 1-click saved box dimension pills when generating carrier shipping labels
- Prints 4×6 thermal Box ID QC labels with scannable Code 128 barcodes and size write-in grids
- Consolidates Carrier Labels, Box ID Labels, Packing Slips, Travelers, and Receiving Manifests
Gmail, Google Workspace, Outlook & Custom SMTP
Connect to Gmail, Google Workspace, Microsoft Outlook, or any custom SMTP server and use our built-in Inbox to read and reply to emails. Link email threads directly to quotes and customer accounts so every conversation, revision note, and attachment stays unified under your customers and jobs.
Gmail & Google Workspace
Connect your Gmail or Google Workspace account to read and reply to emails inside our built-in Inbox—and link threads directly to quotes and customer accounts.
- Read and reply to customer emails directly inside The Print Life without switching tabs
- Link email threads to specific Quotes, Invoices, and Customer profiles in 1 click
- Every linked conversation and file attachment appears on the job’s "Messages & Emails" tab
- Filter your inbox to recognized CRM Contacts or view your entire mailbox
Microsoft Outlook & Microsoft 365
Connect your Microsoft Outlook or Microsoft 365 email account so your whole team can view, reply to, and organize customer email threads under each job.
- Two-way email sync keeps replies, artwork attachments, and revision notes in one place
- Attach threads directly to Quotes and Customer accounts so nothing gets lost in a personal inbox
- Live unread email badges on Quotes and Invoices alert your team when a client replies
- Slide-Over CRM Context Sheet shows customer lifetime spend and open jobs while reading emails
Custom SMTP & SendGrid
Connect any custom domain email via SMTP or SendGrid so quotes, proof sign-off links, payment receipts, and tracking updates send from your own address.
- Send all outgoing system and automated emails directly from sales@yourshop.com
- Powers 18+ automated workflow triggers (Quote Sent, Mockups Ready, Order Completed)
- Customizable HTML email templates with dynamic customer and job merge tags
- Keeps automated notifications and replies unified under the customer and job record
Frequently Asked Questions
Are all supplier, accounting, shipping, and email integrations included in the $49/mo plan?
Yes. Every native integration in The Print Life—including 100+ PromoStandards wholesale suppliers (SanMar, S&S Activewear, AlphaBroder, Otto Cap), Supacolor M2M transfer API, QuickBooks Online sync, Stripe and Square checkout, EasyPost and ShipStation label printing, and Gmail, Google Workspace, Outlook, and Custom SMTP email—is included in the flat $49/month subscription with unlimited staff seats.
How does the SanMar, S&S Activewear, and AlphaBroder integration work?
The Print Life connects via the industry-standard PromoStandards protocol. Under Suppliers, you can operate in 3 connection states: Enabled (instant catalog search with platform baseline pricing) or Connected (enter your distributor API credentials and account number to pull your exact negotiated wholesale contract rates, real-time regional warehouse inventory per size and color, and transmit electronic Purchase Orders sorted XS to 5XL in 1 click).
How do EasyPost and ShipStation work for printing shipping labels?
You can connect EasyPost or ShipStation to compare live UPS, FedEx, and USPS shipping rates while building a quote and print 4×6 thermal shipping labels directly from within the software—both on individual work orders (via the Unified Print Station Hub) and inside the Merch Store Packing Station. Tracking numbers are saved to the job and emailed to your customer automatically.
How does connecting Gmail, Google Workspace, Outlook, or Custom SMTP help manage jobs?
When you connect Gmail, Google Workspace, Microsoft Outlook, or a custom SMTP server, you can read and reply to emails directly inside The Print Life’s built-in Inbox. More importantly, you can link email threads directly to specific quotes, jobs, and customer accounts—so every client conversation, artwork attachment, and approval thread stays unified on the job instead of buried in a staff member’s personal inbox.
What does the official Supacolor integration do?
Once you authenticate your Supacolor Key ID and Secret under Settings -> Connections (supporting US, UK, AU, and NZ regions), The Print Life unlocks a dedicated Supacolor decoration calculator inside the Quote Builder and official SupaGang sheet presets in the Gang Sheet Builder. It syncs live wholesale pricing curves across Wearable, Blocker, SupaDTF, Headwear, Softshell, Sub Block, Metallic, Reflective, and Glow in the Dark transfers, verifies your card on file, and lets you dispatch purchase orders and print-ready artwork URLs to Supacolor in 1 click with live FedEx/UPS/DHL tracking sync.
Do I need QuickBooks Online to track my print shop finances in The Print Life?
No—you have both options. The Print Life includes a complete built-in Accounting Ledger (Chart of Accounts, General Ledger Books, Profit & Loss statements, Expense Reports, and True Hourly Rate burden calculators). If your accountant uses QuickBooks Online, you can also enable our real-time OAuth 2.0 QuickBooks Online sync, which automatically routes revenue by decoration method and syncs invoices, deposits, and sales tax codes.